If you're using Office 365 (Microsoft Exchange Online hosted solution) you don't need to archive your emails because you want it available when you do search old emails from one computer to another, or searching through smart phones. The Office 365 gives you 25 GB of mail storage. I'm hoping they will increase this limit soon as we are saving more attachment e.g. documents, presentation file, video, and even audio recording. Well, that's another article to write in the future.
Here's how to disable archive in MS Outlook 2007.
- In MS Outlook 2007, click on Tools, Options, Other tab, you will see the AutoArchive button.
- Click on AutoArchive, clear the "Run AutoArchive every n days" check box.
- In MS Outlook 2010, click on File, Options, Advanced
- Click on AutoArchive settings, and clear the "Run AutoArchive every n days" check box.