Skip to main content

Office 365 Setting Printer to Scan-to-Email

Post Sponsored by KING.NET and QUE.COM

I wrote an article two years ago on how to setup a printer to scan to email using Microsoft Office 365 SMTP Settings. If you missed that article, here's the link (http://www.whaddya.com/2012/10/using-office365-for-your-printer-scan.html).

To save you some time, here's how I do it using Microsoft Office 365 for my SMTP in our office.

First you need the following information:
IP Address of your Printer, Subnet Mask, Gateway and DNS servers. You need it for networking purpose, ask your Administrator for this information. If you're reading this article, you might be the Administrator :).

For example, here's my printer TCP/IP configuration.
IP Address: 192.168.2.100
Subnet Mask: 255.255.255.0
Gateway: 192.168.2.2
DNS1: 192.168.2.3
DNS2: 192.168.2.3

2nd your SMTP Server information:
For SMTP Settings using Microsoft Office 365.
SMTP Server Address: mail.global.frontbridge.com. I used their public (external) IP Address in the past for easy configuration but when it's down you can't print-to-scan too. So I highly recommend to use the fully qualified domain name (FQDN) e.g. mail.global.frontbridge.com to benefits the use of it's redundancy.
Port Number: 25

Testing Print-to-Scan.
I assume that you added your email address to the Printer Address Book. Now scan a test page, select your email address in the Address Book, then press Scan.
Check your email mailbox of the scanned documents.

Here's the captured Email SMTP Setting:


You don't need the POP Setting for this purpose, because you are only using SMTP setting to send.






Comments

Popular posts from this blog

Office365 - This resource doesn't accept meetings longer than 1440 minutes

When you create a meeting schedule for number of days, you will see an error  "This resource doesn't accept meetings longer than 1440 minutes". By default the mailbox or room was set for a maximum limit of 1440 minutes.

Here's how you can disable this limit.
Login to the Office 365 Administration ConsoleIn Microsoft Office 365 Exchange, click on Manage.In Manage My Orgnization, click the drop down arrow, and click on Select on Another User. This will prompt you to select the mailbox or room to manage.Select a Mailbox or Room, click OK.In Option, click on Settings.In Scheduling Options, un-check the "Limit meeting duration", then click on Save. That's all. You can now schedule a meeting or reserve a room for number of days.

Hope this help you.

If this helped you, please take the time to share this post by sharing using Google+, Facebook, Twitter, or LinkedIn

Out of Office Reply for Termed Employee

This is a sample Out of Office message that I used for termed employees, unless HR staff specified a different message.

=== Example for KING.NET Employee ===
John Doe (employee or consultant) is no longer with KING.NET effective June 1, 2013 (termination date). For matters relating to "Project Name here" please direct your concerns to John Smith at johnsmith@king.net (Manager or Supervisor). For all other matters, please direct your email to Mary Smith HR at marysmith@king.net.

Please call our main office 703-345-6789 if you have other concerns.
Thank you.

=== End of message ===

I posted this article year 2008 from my old blog.
http://whaddya.blogspot.com/2008/11/example-of-out-of-office-reply-for.html


If this helped you, please take the time to share this post by sharing using Google+, Facebook, Twitter, or LinkedIn

Facebook Business Valuation

Interesting post from Techcrunch.com about the Facebook valuation and I would like to share this to you folks. The picture graph provide a thousand words to fully explain their growth. Please click the image to see in full screen.